APA 2015-16
What is APA?
APA means annual performance assessment.
It is a tool to evaluate the performance of local bodies of Kerala State, as a
part of KLGSDP project (World bank assisted project).
Why APA is important in certain ways as it
is an evaluation process for further assistance from KLGSDP.
APA also deal with the following important
service delivery areas- (see the GO.3482/14/LSGD dated 29/12/2014 for the documentation of each item.)
1.Burial ground/Crematorium
2.Slaughter house
3.Wastemanagement
4.Public toilet
5.Front office and visitor friendly
facilities
6.Fish/Vegetable market
7.Street lights
8.safe drinking water facilities
9.Anganwadies
10.Basic Infrastructure in SC/ST colonies
All the details are in GO.3482/14/LSGD
dated 29/12/2014
There are some mandatory conditions to be
passed these are known as Minimum Mandatory Conditions (MMC)
There are four performance areas for MMC
I)
Planning
and Budgeting
II)
Project
Execution and Service Delivery
III)
Accounting,
Financial Reporting and Audit
IV)
Participation,
Transparency and Accountability
Registers and documents
1.Budget document (Budget copy)
2.Panchayat resolution to approve the budget
(before 31st March)
3.Gramasabha minutes
4.Padhathi rekha (draft, final)
5.Vikasana Seminar minutes
6.DPC proceedings (final proceedings
received from the planning office)
7.Working group minutes
8.Plan Status report
9.Standing committee recommendations for annual
plan projects
10.Panchayat resolution for annual plan projects
11.Appropriation control register (ACR)
for 2014-15
12.Spill over project list for 2015-16 (obtain
from Sulekha)
13. Expenditure Statements of Spill over
projects 2015-16
14.DPR (project copy from sulekha) should
be attached with the voucher with the signature and seal. Signature and seal of
sanctioning authority in the form 6 is important. ESMF form should be duly
filled and signed.
15.Annexure 1 from 2015-16 login of
sulekha
16.Agreement of contractor (with agreement
number, date, amount of contract etc)
17.Payment bills of KLGSDP projects
18.LESA form should be attached for ESMF
level 2 projects (like road, drainage etc)
19.Request of tender document.
20.Submitted quotation/tender documents
enclosed in the voucher
21.Supply/work order
22.Stock/Asset register with the items are
recorded
23.Tender/Quotation-publicity notice in
news paper
24.Tender/quotation register (signature
shows the public opening.) Signed by office head, elected authority, member
of procurement committee, representative
for tender submitting firms who is presented on the tender event.
25.Panchayat resolution-copy-to show the
approval of quotation/tender
26.Agreement register-amount, duration of
contracts
27.Comparative statement in the voucher
28.Procurement minutes
29.Procurement complaint redressal -Register
and files(if any)
30.No negociation is allowed
31.Advance, Deposit register (such works
should be completed)
32.Quotation/Tender notice of procurement should
be with full specification, with delivery time, without brand name
33.Computers with internet connection
should be installed in the LSGI office
34.Sankhya,Sulekha,Sachithra,Sevana
Pension, Sevana Civil Registration, Soochika file tracking should be deployed
prior six months of assessment.
35.Latest audit certificate issued by
local fund for the year 2013-14 (non qualified)
36.Closing balance of AFS and cashbook
should be matched
37.Reconcilliation statements
treasury/bank
38.DCB
39.AFS
40.Bharana report
41.Budget, Annual plan project summary details should be
available to the public
42.Sevanavakasa niyamam board to show the
name of service and delivery time
43.Filled and signed forms from head
master, PHC, ICDS supervisor, promotor etc as mentioned in the GO.3482/14/LSGD
dated 29/12/2014
Please see GO.3482/14/LSGD dated
29/12/2014 for more detailed and actual information. The information given
above are just a note on GO.3482/14/LSGD dated 29/12/2014.
