Duties and responsibilities of grama panchayat officers draft document unicode

Duties and responsibilities of grama panchayat officers draft document unicode

Download duty distribution of Grama Panchayat officers draft unicode document

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It is not an office order document but, one can under stand the volume of laws which are processed in grama panchayats, even without enough man power. This unicode malayalam document will help to prepare the representation to the Kerala government.

Leave instructions and orders of Kerala government

Leave - Kerala government

Earned leave and surrender - malayalam note

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Leave of Part time Employees Leave of Contract Employees

LWA-Leave without Allowance

Earned Leave

Casual Leave

Maternity Leave Circular No. 6/2011/Fin dated 14/01/2011-Circular regarding availing maternity leave in different spells - clarification

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Earned leave and surrender malayalam note

Earned leave and surrender malayalam note

Download Earned leave and surrender malayalam note

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Casual Leave instructions government of Kerala

Casual Leave

• GO(P)No.334/2011/Fin dated 06/08/2011 Special Casual Leave to undergo Chemotherapy or Radiation and Kidney Transplantation - guide lines issued.

•  SpecialGO(P)No.333/2011/Fin dated 06/08/2011- Casual Leave for the employed parents of physically / mentally challenged children - guide lines issued.
• G.O (P) No.234/1989/Fin dated 04/05/1989-Special Casual Leave for Voluntary Blood Donation - Orders - Issued. 
• GO(P)No.271/2011/Fin dated 27/06/2011-Provisional Employees appointed through Employment Exchanges for 180 days - Extending the benefit of Casual Leave - Orders 

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LWA-Leave Without Allowances

LWA-Leave Without Allowances

• LWA-Leave Without Allowances-Application form
• NOC application for passport to government employees. Prior information letter for passport
• Granting LWA - Powers delegated to Head of Departments-Government have delegated powers to grant Leave without Allowance under Kerala Service Rules Part I Appendix XII A and XII C to the Head of Departments.For details view GO(P)No.656/2012/Fin Dated 01/12/2012
• GO(P)No.471 /2012/Fin Dated 23/08/2012 -Grant of Leave without Allowance before completion of probation -

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Latest instructions from finance department for the financial year 2015-16

Latest instructions from finance department for the financial year 2015-16

Move to accounts page

Download this note and 21/03/16/Fin circular


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Revised wage of Daily wage and Contract employees of Kerala government

Revised wage of Daily wage and Contract employees of Kerala government

Download daily wage/Contract employees- revised wage Malayalam note on order no 28/2016/Fin 26/02/2016

1)  Download daily wage/Contract employees- revised wage order 28/2016/Fin 26/02/2016

2)  Daily wage employees for 100 days

Kudumbasree Accounts-Supervisory note for member secretary

What are the registers and records should be kept with Kudumbasree CDS

Member secretary of Kudumbasree has a major supervisory role in record keeping of Kudumbasree, and also in supervising accountants of Kudumbasree. This malayalam note helps accountants for the documentation.
Download this malayalam note 

Click here to read Duties and Responsibilities of Accountants of Panchayats- Malayalam Note-

GO(MS) 57/2014/LSGD Dated 19/03/2014 Assistance to Panchayats

Circular 282256/MA1/2014/LSGD Dated 19/10/2015 Assistance to Panchayats

Bylaw 198/2014

e-Post eMO Services- online postal services

e-Post eMO and other online services of Postal Department

Download this Note

e-Services of Tapal department

We can locate the eMO payment status of social welfare pension from local self governace institutions

Postal department portal provides various e-services as e-Post and e-Post Office, clients can even trace the status and also submit their complaints in several issues.

This is the portal address http://www.indiapost.gov.in/Index.aspx

e-MO (Electronic money order) service helps to send and trace e-MO

https://www.epostoffice.gov.in/electronic_money_order.html

direct search link of eMO.

https://www.epostoffice.gov.in/check_status_emo.aspx

Complaints can be forwarded to helpdesk.emo@indiapost.gov.in.

If you want to trace the social welfare pension eMO status, first get the eMO number from  http://www.welfarepension.lsgkerala.gov.in. Then use postal portal.

e-POST Office services

https://www.epostoffice.gov.in/trace_track.html

To register the complaints

http://ccc.cept.gov.in/ComplaintRegistration.aspx

Complaints can be in the following services: Business Parcel – COD, Business Parcels, Express Parcel – COD, Express Parcel – eVPP, Express Parcel – VPP, Express Parcels, Indira Vikas Pathra, Insured Letters, Insured Parcels, Insured Value Payable Letters, Insured Value Payable Parcels, Kisan Vikas Pathra, MNREGA Account, Money Orders, Monthly Income Scheme, National Savings Certificate, National Savings Scheme, Postal Life Insurance, Public Providend Fund, Recurring Deposit, Registered Letters, Registered Letters with Acknowledgement, Registered Parcels, Registered Parcels with Acknowledgement, Rural Postal Life Insurance, Savings Bank, Speed Post – COD, Speed Post Letters, Term Deposit, Value Payable Letters, Value Payable Parcels

Trace the status of speed post and other e-Services.

http://www.indiapost.gov.in/ArticleTracking.aspx

What can be Tracked:

Business Parcel, Business Parcel COD, Electronic Money Order (e-MO), Electronic Value Payable Parcel (eVPP), Express Parcel, Express Parcel COD, Insured Letter, Insured Parcel, Insured Value Payable Letter, Insured Value Payable Parcel, International EMS, Registered Letter, Registered Packets, Registered Parcel, Registered Periodicals, Speed Post, Value Payable Letter, Value Payable Parcel

******

e-Governance Portal Panchayat-Muncipality-Corporation

e-Governance Portal Feeder- Panchayat-Muncipality-Corporation

Click here to locate other e-Governance Portals of Kerala Government

Panchayat/Muncipality/Corporation Citizen Services
Know the status DBT, pension payment details  search by pension ID, Adhar,Reference number		Social welfare pension DBT search
List of social welfare  pension disbursement		List of pensioners and Last payment month
Know the status of application- file tracking. (No login required)		Soochika File tracking
Building tax/ Property tax online payment,  search demand, ownership certificate		Online payment of building tax
Building tax/ Property tax  online payment citizen login		Login for online payment of building tax
Apply for Building Permit		Building Permit citizen Login
View Plan project details 2012-13 to current year		View Plan Project details from 2012-13
View Plan project details 2007-08 to 2011-12		View Plan Project details 2007-08 to 2011-12
View Plan project details 2012-13 to current year		View Plan Project details
Building tax/ Property tax  online payment citizen login		Login for online payment of building tax
Certificate-Print Ownership Certificate		Print Ownership Certificate
Localbodywise search where the event  (Birth, Death, Marriage ) has been registered		Search by date, name, gender
Marriage online registration		Marriage E-Filing
Certificate-Print Marriage Certificate		Print Marriage Certificate
Certificate-Print Birth  Certificate		Print Birth Certificate
Certificate-Print Death  Certificate		Print Death Certificate
Local self government orders, circulars		LSGD Notifications, Orders and Circulars
Localbody-Panchayat, muncipality, corporation website (search malayalam name )		website (search Malayalam)
Localbody-Panchayat, muncipality,  corporation website (search English name)		website (search English)
View Tender Notices- Panchayat, Muncipality, Corporation		Tender Notices
Panchayat/Muncipality/Corporation Demo/Official Login
Official login for Sevana civil registration		Sevana department login
Publish Tender Notice- Panchayat, Muncipality, Corporation		Tender Publisher-Admin Login
Edit/Publish in the Website of Panchayat, Muncipality, Corporation		Website Login
e-Payment Progress Login Panchayat, Muncipality, Corporation		E-Payment Login
Panchayat Meeting	Sakarma demo	Sakarma Official
Property Tax	Sanchaya demo	Sanchaya Official
Plan	Sulekha demo	Sulekha Official
Building Permit	Sanketham demo	Sanketham Official
Other tax, License	Revenue&License demo	Revenue&License Official
Establishment	Sthapana demo	Sthapana Official
Budget of LSGIs	Subhadra demo	Subhadra Official
Social Security Pension		Sevana Pension Official
Provident Fund	Panchayat	KPEPF Official
	Muncipality	KMPECF Official
Accounts	Saankhya demo	Saankhya Official

MGNREGA-Thozhilurappu Padhathi
Common web portal of Thozhilurappu padhathi-MGNREGA		MGNREGA - Thozhilurappu Padhathi Web Portal
Payment details of  Thozhilurappu padhathi-MGNREGA		Payment Details
Thozhilurappu padhathi-MGNREGA. Beneficiary details		Beneficiary details
Thozhilurappu padhathi-MGNREGA. Public data abstract-Public portal		Public data abstract-Public portal

Elected Members-2015
District Panchayat	Malayalam	English
Block Panchayat	Malayalam	English
Grama Panchayat	Malayalam	English
Muncipality	Malayalam	English
Corporation	Malayalam	English

Elected Members-2010
District Panchayat	Malayalam	English
Block Panchayat	Malayalam	English
Grama Panchayat	Malayalam	English
Muncipality	Malayalam	English
Corporation	Malayalam	English

Click here to locate other e-Governance Portals of Kerala Government

Accountants and accounts of LSGIs of Kerala

Accountants and accounts of LSGIs of Kerala

Latest instruction of finance department for the year 2015-16 (Malayalam note)

Duties and Responsibilities of Accountants

Accountant posts are sanctioned in Panchayats as per the order no GO (MS) no 118/LSGD dated 26/06/2009.  Duties and responsibilities of accountants of LSGIs are specified in the order GO(MS) no 150/2009/LSGD dated 01/08/2009. In the order dates 01/08/2006, specifies 32 responsibilities and duties vested with the accountants. All the accountants should go through the order in order to minimize the audit objections.

Download GO(MS) no 150/2009/LSGD dated 01/08/2009 Duties and Responsibilities of Accountants.

Download Duties and Responsibilities of Accountants of Panchayats- Malayalam Note-


Download  GO(MS) no 83/2011/LSGD dated 28/03/2011 Kerala Panchayat Accounts Rule

Download  GO(MS) no 40/2015/LSGD dated 27/02/2015 Budget Formats-2015

Download GO (P) No-177/2006/Fin Dated:12/04/2006 Allocation and drawal of funds guidelines.

Download  Kerala Financial Code Vol 1 Seventh Edition

Download  GO(P) no 319/2003/Fin dated 12/06/2003 Budget preparation - Formats order

Download  No.54282/CR/59/Fin. Dated: 6th April 1963 Kerala Treasury Code - Volume -1 (First Part)
Download  No.54282/CR/59/Fin. Dated: 6th April 1963 Kerala Treasury Code - Volume -1 (Second part)

Click here to read about KUDUMBASREE record keeping and accounting.

National Food Securities ACT, Rules and Orders

National Food Security Act, 2013 and the grama panchayats

               

            The National Food Security Act, 2013 (also Right to Food Act) is an Act of the Parliament of India which aims to provide subsidized food grains to approximately two thirds of India's 1.2 billion people It was signed into law on 12 September 2013, retroactive to 5 July 2013. Kerala state is under the stage of household selection.

National Food Security Act, 2013 and the grama panchayats

 

National Food Security Act, 2013

NOC application for passport to government employees. Prior information letter for passport.

NOC/Prior information process for passport to government employees

Government employees are not required to submit No Objection Certificate (NOC) along with their passport application. It is very much helpful for the government officers of both central and state services. The employees should apply their prior intimation letter in prescribed "N" format, and the copy of "N" form should be submitted for passport application. It is easy method to obtain passport from government of India. Several employees required LWA-leave without application approval for their abroad purposes. They can attain LWA order and passport without consuming extra days.Link for LWA application also given below.

LWA Application for GoK

You can download N form here.

Locate Service Help Page

List of services from 46 departments included in RTS

     Service from the government is a right to the people. Getting a service after the requirement is equal to the non availability of service. Goverment of Kerala introduced right to service act and rules for the benefit of the people. 46 departments notified the services which are delivered from there. There are 20 services from the village office is included in the RTS list. 23 services from the Taluk office, 14 services from civil services department are also included in RTS. These are effective for the timely delivery of services. 

Services included in the RTS from various departments :

Click here to download RTS list

Locate Service Help Page

How to Prepare for KLGSDP-2015 APA of local bodies of Kerala? (Malayalam Note)

How to prepare APA document for 2014-15?

What is APA?

APA means annual performance assessment. It is a tool to evaluate the performance of local bodies of Kerala State, as a part of KLGSDP project (World bank assisted project).

APA is important in certain ways as it is an evaluation process for further assistance from KLGSDP.

Download APA 2015 Malayalam Note

Download APA tool
Download APA Framework

Download Annexure 5

GO for APA 2015

Circular for APA 2015

GO.3482/2014 for APA-2014

Data Collection form from Various Implementing Officers (Data upto 20/12/2015)

ESMF Summary

LESA Form

Prohibited Projects

Table of LEVEL 1, LEVEL 2

APA also deal with the following important service delivery areas- (see the GO.3482/14/LSGD dated 29/12/2014 for the documentation  of each item.)

1.Burial  ground/Crematorium

2.Slaughter house

3.Wastemanagement

4.Public toilet

5.Front office and visitor friendly facilities

6.Fish/Vegetable market

7.Street lights

8.safe drinking water facilities

9.Anganwadies

10.Basic Infrastructure in SC/ST colonies

All the details are in GO.3482/14/LSGD dated 29/12/2014

There are some mandatory conditions to be passed these are known as Minimum Mandatory Conditions (MMC)

There are four performance areas for  MMC

I)                  Planning and Budgeting

II)               Project Execution and Service Delivery

III)            Accounting, Financial Reporting and Audit

IV)            Participation, Transparency and Accountability

Registers and documents

1.Budget document (Budget copy)

2.Panchayat resolution to approve the budget (before 31^st March)

3.Gramasabha minutes

4.Padhathi rekha (draft, final)

5.Vikasana Seminar minutes

6.DPC proceedings (final proceedings received from the planning office)

7.Working group minutes

8.Plan Status report

9.Standing committee recommendations for annual plan projects

10.Panchayat resolution for annual plan projects

11.Appropriation control register (ACR) for 2014-15

12.Spill over project list for 2015-16 (obtain from Sulekha)

13. Expenditure Statements of Spill over projects 2015-16

14.DPR (project copy from sulekha) should be attached with the voucher with the signature and seal. Signature and seal of sanctioning authority in the form 6 is important. ESMF form should be duly filled and signed.  

15.Annexure 1 from 2015-16 login of sulekha

16.Agreement of contractor (with agreement number, date, amount of contract etc)

17.Payment bills of KLGSDP projects

18.LESA form should be attached for ESMF level 2 projects (like road, drainage etc)

19.Request of tender document.

20.Submitted quotation/tender documents enclosed in the voucher

21.Supply/work order

22.Stock/Asset register with the items are recorded

23.Tender/Quotation-publicity notice in news paper

24.Tender/quotation register (signature shows the public opening.) Signed by office head, elected authority, member of  procurement committee, representative for tender submitting firms who is presented on the tender event.

25.Panchayat resolution-copy-to show the approval of quotation/tender

26.Agreement register-amount, duration of contracts

27.Comparative statement in the voucher

28.Procurement minutes

29.Procurement complaint redressal -Register and files(if any)

30.No negociation is allowed

31.Advance, Deposit register (such works should be completed)

32.Quotation/Tender notice of procurement should be with full specification, with delivery time, without brand name

33.Computers with internet connection should be installed in the LSGI office

34.Sankhya,Sulekha,Sachithra,Sevana Pension, Sevana Civil Registration, Soochika file tracking should be deployed prior six months of assessment.

35.Latest audit certificate issued by local fund for the year 2013-14 (non qualified)

36.Closing balance of AFS and cashbook should be matched

37.Reconcilliation statements treasury/bank

38.DCB

39.AFS

40.Bharana report

41.Budget,  Annual plan project summary details should be available to the public

42.Sevanavakasa niyamam board to show the name of service and delivery time

43.Filled and signed forms from head master, PHC, ICDS supervisor, promotor etc as mentioned in the GO.3482/14/LSGD dated 29/12/2014